Privacy Policy

This Privacy Policy (“Policy”) sets out how Novation Legal (“Firm”, “we”, “us”, “our”) collects, uses, discloses, stores, transfers, and safeguards personal data and sensitive personal data (together, “Information”) shared with us or otherwise obtained in the course of our professional and business activities.

We respect your privacy and are committed to handling Information responsibly, in compliance with applicable data protection laws, including the Digital Personal Data Protection Act, 2023 (India) and other relevant international standards.

Scope of this Policy

This Policy applies to:

• Visitors to our website https://novationlegal.in/ (“Website”);
• Clients, prospective clients, counterparties, service providers, business partners, and collaborators;
• Job applicants, interns, consultants, and current or former employees;
• Any individual who communicates or otherwise engages with us, whether through digital channels, email, or physical interactions.

By accessing or using our Website, engaging our services, or sharing Information with us, you acknowledge and consent to the practices described in this Policy.

Information We Collect

Depending on your interaction with us, we may collect and process the following:

• A. Identification and Contact Information: Name, designation, organisation, postal/residential address, phone number, email address, date of birth, gender, marital status, dependents, and emergency contacts.
• B. Government and Regulatory Identifiers: PAN, Passport, Aadhaar (only where legally required and with notice), Voter ID, Driving Licence, or similar identifiers.
• C. Financial and Professional Information: Bank account details, retainership fees, stipends, salaries, payment records, contractual details, and career/engagement history.
• D. Sensitive Personal Data (as defined under applicable law): Biometric data, photographs, fingerprints (where applicable), health/medical information, and details relating to physical, physiological, or mental health.
• E. Technology and System Data: Device identifiers, IP address, browser type, operating system, website/application usage patterns, log data, and analytics data (including cookies).
• F. Recruitment and Performance Data: CVs, references, professional memberships, qualifications, background verification information, and performance-related assessments.
• G. Communications Data: Correspondence, feedback, queries, or any communication exchanged with us.

Use of Information

We process Information strictly for legitimate purposes, including:

• Administering employment, consultancy, or internship relationships (including payroll, benefits, and compliance);
• Delivering and managing legal and consultancy services;
• Communicating with you, including in emergencies;
• Responding to queries, applications, and business opportunities;
• Operating, maintaining, and securing our Website, systems, and infrastructure;
• Circulating legal/regulatory updates, newsletters, and thought leadership content (with opt-out option);
• Complying with legal and regulatory obligations, including court orders, regulatory filings, and professional duties;
• Protecting our rights, property, reputation, and confidential information;
• Conducting analytics, audits, and risk management.

Where a new or additional purpose arises, we will notify you and, where legally required, seek your consent before processing.

Your Rights

You have the following rights under applicable law:

• Access and Review: Request access to Information we hold about you.
• Correction: Seek rectification of inaccurate or incomplete Information.
• Deletion/Erasure: Request deletion, subject to our legal/regulatory retention obligations.
• Consent Withdrawal: Withdraw consent where processing is based on consent.
• Restriction/Objection: Object to or restrict processing in specific circumstances provided under law.

Requests may be sent to info@novationlegal.in. We will respond within the timelines prescribed by law.

Cookies and Website Analytics

Our Website uses cookies, log files, and analytics tools to improve user experience, enhance security, and analyse traffic. You may disable cookies through your browser settings, though certain features may not function optimally.

Disclosures and Transfers

We do not sell or trade your Information. Disclosure may occur only under the following circumstances:

• A. Within the Firm: Limited to authorised personnel with a business need to know.
• B. Service Providers: Third-party vendors assisting us in IT support, hosting, background verification, analytics, professional advisory, or similar services. They are bound by confidentiality and data protection obligations.
• C. Legal and Regulatory Authorities: Where required to comply with applicable laws, judicial orders, or directions of government/regulatory bodies.
• D. Cross-Border Transfers: Where Information is transferred outside India, we will ensure such transfer complies with the DPDP Act, 2023, and equivalent data protection standards.

Security Measures

We employ reasonable organisational, technical, and physical safeguards to prevent unauthorised access, disclosure, alteration, or destruction of Information. These include:

• Access controls on a need-to-know basis;
• Encrypted storage and secure IT networks;
• Regular monitoring, audits, and vulnerability assessments;
• Confidentiality obligations for all personnel and third parties handling Information.

While we adopt industry-standard safeguards, no system can guarantee absolute security.

Data Retention

We retain Information only for as long as is necessary to fulfil the purposes outlined in this Policy, unless longer retention is mandated under applicable law, professional obligations, or legitimate business needs.

Third-Party Links

Our Website may include links to external websites. We are not responsible for the privacy practices of such sites and encourage you to review their privacy policies before providing any information.

Updates to this Policy

We may update this Policy to reflect legal, regulatory, or operational developments. Updates will be posted on our Website with the “last updated” date. Continued engagement with us constitutes acceptance of the revised Policy.

If you have any questions, concerns, or requests relating to this Policy, please contact us at info@novationlegal.in.